The average employee spends hours just figuring out who should handle an email. Smart labeling turns your inbox into a clean, actionable workspace — everything routed to the right place, nothing wasted, hours saved.
AI email assistant that saves 2 hours a day.
AI email agents that labels e-mails and draft replies based on your business data — directly in Outlook or Gmail
Links seamlessly with
Saving hours every day at:
Automate the entire lifecycle of your email.
Label emails
Draft emails
Your AI agent writes the first draft for you. It pulls context from your ERP, CRM, e-mail memory and shared files, understands the full conversation history, and produces accurate, ready-to-send replies. Your team only reviews and approves, saving hours every week.
Zero-Touch Triage.
When an email can’t be resolved from ERP or operational data, your agent automatically routes it to the right colleague or team with context attached. No more guessing who should handle what, no more manual sorting. Shared inboxes stay clear, work lands with the right owner, and your team saves hours every week.
Chat with all your data
Stop switching tabs. Stop searching. Ask your AI agent anything directly and get instant answers pulled from your ERP, CRM, or Knowledge Base.
Whether it’s “Where is that order?”, “Did we pay this invoice?” or “What’s the latest status?”, your agent retrieves live data and gives you the exact context you need without leaving the email thread.
mess 
organized
organized Organizes your emails
AI-powered categorization labels and sorts emails automatically creating order in the chaos.
+ 30% Better replies, happier customers
With AI-drafted responses based on your business data, customers get fast, consistent answers.
+ 60% From hours to minutes
AI agents prepare ready-to-send drafts directly in Outlook or Gmail — cutting delays dramatically.
– 40% Do more with less
Automating repetitive inbox work reduces manual workload and frees employees for higher-value tasks.
Why teams love working with virtualworkforce.ai
Reclaim valuable time
Microsoft research shows people spend on average 4.5 minutes per email. Our AI Agents reduce that to on average 1.45 minutes.
Enhance Customer and Employee Satisfaction
Our customers don't only save a lot of time, they also answer much faster to their emails, boosting customer satisfaction and engagement.
Boost customer and employee satisfaction
Faster answers = happier clients. Less stress = happier team.
Elevate Customer Experience and Service Levels
Improve response time by up to 60% and raise satisfaction scores by up to 30%.
Human + AI = better results
Keep control: your team reviews drafts before sending, ensuring accuracy and tone.
Your AI Agents grow with you
Train and manage AI Agents like real employees. No code required. They evolve over time.
key features
AI-Powered Inbox labeling
Let AI label, group, and prioritize your emails so important messages stand out and clutter disappears.
Draft email responses
AI Agents draft your emails, giving you the personal assistant you always dreamed of
Seamless Data Integration
Sync with all key systems — ERP, SharePoint, CRM, inboxes and more
Zero coding required
Launch in minutes with our no-code configuration dashboard.
Secure and Compliant
Host in our private EU cloud. NIS2, GDPR & ISO27001 compliant
Custom-fit to your business
Configure workflows, tone, triggers, and more.
Certified. Compliant. Trusted.
Ready to revolutionize your workplace?
Achieve more with your existing team with Virtual Workforce.
Frequently Asked Questions
-
For now, getting started requires a quick call with our team — contact sales to get set up.
A self-serve version is coming soon.
-
We support Gmail, Outlook, and shared inboxes. Whether you use Google Workspace or Microsoft 365, your AI Agent will work natively within your existing setup—no switching platforms required.
-
The AI Agent reads incoming messages and automatically creates a suggested response based on context and past conversations. Drafts appear as a “drafts” in Gmail or Outlook, ready for your review, edit, or approval.
-
By default, the AI only creates drafts—you remain in full control. In the future you can enable auto-send on specific workflows if desired, but this is always configurable on your terms.
-
We’re fully GDPR-compliant and prioritize data protection. All data is encrypted in transit and at rest. Your data is never used to train external models, and access to your email or systems is tightly permissioned and revocable at any time. Virtualworkforce.ai is ISO9001, 27001 and NIS2 certified.
-
Our AI Agents are trained to handle repetitive, high-volume email tasks like responding to customer inquiries, processing orders, sending invoices, triaging tickets, scheduling appointments, and more. Each Agent is tuned for real business workflows—not just generic chat.
-
Yes. You can set tone of voice, define escalation rules, apply safety filters, and configure workflow-specific behavior. Each Agent can be tailored to match your company’s communication style and operational guidelines.
-
Virtualworkforce.ai connects with your CRM, ERP, ticketing systems, and internal databases via APIs or you can connect your ERP via an SQL database connection. This gives the AI full context when generating responses or performing tasks, ensuring replies are accurate and informed.
-
Most customers see measurable time savings within the first week. There’s no code required—just connect your tools, activate your Agent, and watch it start working within minutes.
-
No. Our pre-built Agents come ready to use. You can fine-tune them with simple rules and preferences, but there’s no need for model training. Business users can configure everything from the dashboard.
-
Virtualworkforce.ai Agents are designed specifically for business workflows. Unlike general-purpose AI, our Agents understand your internal systems, maintain long-term context, automate actions (not just text), and follow custom rules to ensure operational accuracy.
-
Yes. You can create separate Agents for departments like sales, customer support, logistics, or finance—each with their own integrations, tone, permissions, and behavior. This allows you to scale automation across your organization with precision.